Hosting a church event is a terrific opportunity to do something fun for the community while promoting your faith. Figuring out all the details can be a bit of a challenge, but the more preparation you put in, the easier it becomes. Read on to discover some essential tips for successfully organizing a church event.
Know Your Budget
You can figure out the scope of your event once you know how much you can spend. You should first decide whether you’ll want to charge people to attend or whether your event is just a way to contribute something positive to your community or congregation. You’ll need to include essentials such as promotional materials, décor, refreshments, entertainment, equipment rental, and other supplies in the budget.
Figure Out Where You’re Hosting It
If you have a large enough parking lot or available green space connected to your church, you can set up everything there. Otherwise, you may need to look into getting permits for a public park or renting out a venue that can hold everyone. You’ll want to nail down your location in advance, so you’re not scrambling to find a place at the last second.
Find Volunteers To Help
Recruit volunteers from your church to assist with the setup. Select vital members of your church community who have the necessary free time and put them in leadership roles. Have them help you delegate positions for people to run activities, put down chairs and tables, cook food, and more.
Plan Fun Activities
You’ll need to give everyone some fun things to do. Set up some booths with fun carnival games, hire bands to play music, rent video game vans, and find other activities that work within your budget. Depending on your location, you can focus on more outside activities, such as organizing flag football games, or you can make use of any entertainment options at your site, such as bowling lanes.
Keep Things Sanitary
With all the food and drinks going around, you’ll want to make sure people have a place to use the bathroom and wash their hands. If your event is taking place outside, renting portable restrooms can be beneficial in meeting the needs of your attendees. You should also have plenty of hand sanitizer available to prevent the spread of germs.
Use these tips for successfully organizing a church event to your advantage. The more time and effort you put into pulling everything off, the more fun everyone will have, and you can avoid any last-minute headaches. These events are also a fantastic way of encouraging people to attend your church services.